Privacy Policy

Last Updated: October 28, 2025

GeoPast Chronicles ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

1. Information We Collect

We may collect information about you in various ways, including:

Personal Data

When you voluntarily provide it to us, we may collect personally identifiable information, such as:

• Name and contact information (email address, phone number, mailing address)
• Institutional affiliation and professional credentials
• Research interests and project details
• Correspondence and communication history

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

• Browser type and version
• Operating system
• IP address
• Pages viewed and time spent on pages
• Referring website addresses
• Date and time of visits

2. How We Use Your Information

We use the information we collect for various purposes, including:

• Responding to inquiries and providing requested information
• Processing research collaboration proposals and service requests
• Improving our website content and user experience
• Analyzing website usage patterns and trends
• Sending periodic newsletters and research updates (with your consent)
• Fulfilling contractual obligations for research services
• Complying with legal requirements and protecting our rights

3. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. Cookies are small data files stored on your device that help us:

• Remember your preferences and settings
• Understand which pages are most useful to visitors
• Improve website functionality and performance
• Track aggregate usage statistics

You can instruct your browser to refuse all cookies or indicate when a cookie is being sent. However, some website features may not function properly without cookies.

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• With Collaborating Institutions: When necessary for research collaborations, with your explicit consent
• Service Providers: With third-party service providers who assist in website hosting, email communications, or data analysis, under strict confidentiality agreements
• Legal Requirements: When required by law, regulation, legal process, or governmental request
• Protection of Rights: To protect the rights, property, or safety of GeoPast Chronicles, our users, or others

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure server infrastructure with encryption protocols
• Regular security assessments and updates
• Restricted access to personal data on a need-to-know basis
• Staff training on data protection practices

However, no electronic transmission or storage method is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When information is no longer needed, we securely delete or anonymize it.

7. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, including:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Objection: Object to processing of your personal information for certain purposes
• Data Portability: Request transfer of your information to another service provider
• Withdraw Consent: Withdraw previously given consent for data processing

To exercise these rights, please contact us at contact@geopastchronicles.org.

8. Children's Privacy

Our website is not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will take steps to delete that information.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

10. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website with a revised "Last Updated" date. Your continued use of our website after changes become effective constitutes acceptance of the revised policy.

12. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

GeoPast Chronicles
27 Stratton Close
Oxford, OX4 1DN
United Kingdom

Email: contact@geopastchronicles.org
Phone: +44 1865 784 321

13. GDPR Compliance (For EU Residents)

For residents of the European Union, we comply with the General Data Protection Regulation (GDPR). Our lawful bases for processing your personal information include:

• Consent: You have given explicit consent for processing
• Contract: Processing is necessary for contractual obligations
• Legal Obligation: Processing is required by law
• Legitimate Interests: Processing serves our legitimate business interests while respecting your rights

You have the right to lodge a complaint with a supervisory authority if you believe your data protection rights have been violated.